Every completed job gets keyed three times: off your client’s CAFM, into your system to run it, then back into theirs when it’s done. ProofSync moves it automatically, both ways, so your team only ever touches the exceptions.
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The same completed job, keyed by hand across every screen it has to touch.
For every completed job, one person does this by hand, on two screens. That isn’t admin. That’s a job a machine should do, and it’s costing you a salary to do it slowly and inconsistently.
Find the completed job: notes, times, costs, certificate.
Work out what actually got done on site, in what order.
The right one of Elogbooks, Concerto, Planon, MRI… whichever they insist on.
Match it up by reference, assuming the reference is even there.
Re-key the same job into a second system that already expects it.
Attach the paperwork, in their format, and hope it lands.
Mark it done in both places, then pray the two now agree.
And the next. All day. Every day. That’s the leak.
Your system runs your business. Their CAFM runs theirs. Rival vendors, different buyers, no reason to integrate. So the gap gets filled with the cheapest middleware going: a person with two screens. ProofSync is the bridge neither vendor will build, because we sit on your side of it.
Prove it on your data →The last time anyone types it. No update, never a guess.
Found by unique job reference in the client’s system.
Checked and mapped to their format before anything is written.
Notes, times, costs and status into their portal, both ways.
Certificates attached to the right job, not emailed and forgotten.
Read back and compared. If a field didn’t land, the job isn’t marked done. It’s raised.
Most jobs sync clean and nobody touches them. The rest don’t vanish and don’t fail silently. They land in one queue, across every client system, with the reason in plain English and an audit trail behind them. You don’t lose a person. You get their week back.
Held for a human with the job attached, not silently dropped.
Flagged with the reference we searched, ready to reconcile.
Surfaced with the client’s reason, not buried in a failed batch.
At ~20 minutes a job (10 in, 10 out) for the full round trip. An estimate, not an audited saving. Challenge it with your own numbers and we’ll recalculate in front of you.
Every contractor has that one account on a system too old or too closed to integrate, usually the one drowning your admin team, and the one everybody else says no to.
Where it exists, we use it. Fastest and invisible.
Scheduled imports and portal uploads: supported routes, no surprises.
We automate the update directly, with your client’s written sign-off. Their permission is the starting point, not a footnote.
One client, one job type, your actual data. No procurement exercise, no rip-and-replace. Book a short call and we’ll show the round trip working, before you commit.
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