Private business automation for SMEs & mid-market

Automation that
proves its ROI.

Proofworks builds private, intelligent business systems that remove bottlenecks, automate manual work and turn operational friction into measurable margin, speed and control — proven on one of your real processes before you commit to a full build.

Book a free automation audit → See the proof
🔒 Runs in your private cloud (VPC) ⛬ Your data never leaves ◴ Offline option
Drafting time
−92%
Win rate
+31%
Hours back / week
+40hrs
5
real platforms we've designed & built
Up to 90%
of manual hours removable on a typical process
Weeks
to live — not quarters, not six-figure projects
ROI first
proven before the full build
What we automate

Every repetitive process is margin leaking out of your business.

We plug the leaks. Here's where SMEs usually claw back the most time, cash and competitive edge.

✦

Quoting & proposals

Turn an enquiry into a costed, on-brand quote in minutes, not hours.

↑ More quotes out, more won
⟳

Invoice & payment chasing

Polite, relentless, automatic follow-up on every overdue invoice.

↑ Cash in faster, fewer write-offs
⊞

Inbox triage & routing

Emails sorted, summarised and routed, with draft replies ready to send.

↑ Hours back, nothing missed
≣

Reports & document packs

Board packs, site reports, contracts and SOPs built from your own files.

↑ More output per head
◷

SLA & deadline guardian

Watches every job, ticket and deadline and escalates before it breaches.

↑ Protected penalties & renewals
⚑

Bid & tender screening

Scans portals, scores opportunities and flags only the ones worth winning.

↑ Chase only what you can win
✓

Compliance & cert tracking

Expiries, renewals and audit packs tracked and assembled automatically.

↑ No lapses, always audit-ready
⇄

Data reconciliation

Matches records across CRM, accounts and spreadsheets — the end of double entry.

↑ One source of truth
The proof

Five industries. Five business problems. Five systems we've designed and built.

This is the art of the possible. Each is a real platform we've designed and built to solve the problem below — proof of what happens when you point this capability at a business like yours.

BidEngine
Professional services · bidding
Problem

Teams burned days writing tender responses by hand — and quality swung depending on who was free that week.

Solution

A platform that retrieves the right evidence from their library and drafts accurate, scored responses grounded in their real track record.

◆ Outcome
3 days → under 2 hours

Drafting time slashed ~92%. More bids out the door, higher win rate, same headcount.

Award IQ
Procurement · evaluation
Problem

Inbound submissions were scored slowly and inconsistently — the same answer graded differently by different people.

Solution

A system that scores every submission against fixed criteria with a written rationale — fast, repeatable and defensible.

◆ Outcome
Weeks of review → hours

~10× faster evaluation with consistent, audit-ready scoring. Decisions made while they still matter.

Rivant
Energy · decarbonisation
Problem

The best opportunities were buried across public registers and private datasets no one had time to join up.

Solution

A platform that enriches and synthesises those sources into a ranked, ready-to-act shortlist.

◆ Outcome
A pipeline that fills itself

Analysts stopped digging and started closing. More qualified opportunities, found first, ahead of rivals.

ScopeNow
Building decarbonisation
Problem

Multi-technology projects were scoped across spreadsheets and silos, with no single place to run the work.

Solution

A modular platform that handles every technology in one consistent workflow — built to run day-to-day.

◆ Outcome
Survey once, scope everything

Quotes out faster and more projects per surveyor — capacity unlocked without hiring.

SLATracker
Facilities management
Problem

Reactive-callout SLAs were being breached — not because work wasn't happening, but because chasing was manual and slipped.

Solution

A system that watches every job against its deadline and escalates automatically — reminder, call task, then management.

◆ Outcome
Breaches caught before they happen

Protected SLA penalties, protected margin, protected contract renewals — with zero extra admin.

🔒
Private by default · your infrastructure, your rules

Your data stays in your environment.

Most tools quietly send your documents off to someone else's servers. We don't. We stand up and run the whole solution inside your own private cloud (or fully offline), so your documents, customer data and IP stay where they live — under your control.

🔒

Deployed in your VPC

The whole system runs inside your own cloud account. We build it; you own exactly where it lives and who can reach it.

⛬

Fully offline option

Need air-gapped? We can run the whole thing on your own hardware — zero external calls, nothing leaves your infrastructure.

◇

The AI runs in your cloud too

The model runs inside your own cloud (we use AWS Bedrock), so even the AI never sends your data to the model vendor — and it's never used to train anyone's models.

In your VPCAir-gapped optionYou hold the keysZero third-party sharingYour data, never ours
Cyber Essentials Certified
How it works

Proof first. Then build. Then we keep the returns compounding.

Three fixed-scope stages, each with a clear price. You only go as far as the numbers justify.

01 PROVE

Rapid Proof of Concept

from £1,500

We prove the fix works on one of your processes — before you commit to the full build.

  • A working demo of the core loop
  • Process outline
  • Risks & assumptions
  • What data & systems are needed
  • Recommendation for the next stage
02 BUILD

Build

fixed price · scoped up front

Proof lands, we build the full automation around the process — fixed scope, fixed price.

  • Wired into your real systems
  • Tested on your real data
  • No open-ended consulting bills
03 RUN

Run

monthly · cancel anytime

We host, monitor and improve it — and automate the next process when you're ready.

  • Hosted in your own cloud (VPC)
  • Monitoring & ongoing improvements
  • A roadmap of where to win next

We're operators, not consultants — pointed at your margin.

Most consultants hand you a strategy deck. We hand you working software with a number attached. We've designed and built real systems across five industries — so we start from what a broken process is actually costing you, then build the thing that removes it.

Start with a free audit →
◎

Proof before payment

You see the return on your own process before you commit to a build.

£

Fixed price, no rabbit holes

Every stage scoped and priced up front. No surprise consulting invoices.

⚡

Fast, because we've done it before

We reuse proven patterns from real platforms, so you're live in weeks.

🔒

Private by default

Deployed in your own VPC or fully offline — your data never leaves your environment.

Find your first £40k of hidden margin.

Most firms are sitting on six figures of it — buried in manual processes nobody's questioned in years. Book a free 30-minute discovery call: together we'll pinpoint your single biggest pain point and show you what removing it is worth. No deck, no obligation.

Our booking calendar runs on Calendly, which sets its own cookies. Load it to pick a time:

…or just email admin@proof-works.co.uk.

Prefer email? admin@proof-works.co.uk