The gap between "we should automate that" and a system that actually removes the work is where most projects die: in strategy decks, pilots that never ship, and open-ended invoices. ProofWorks closes it end to end: we work out what's worth automating and why, then prove the return on one of your real processes before you commit a penny to the build.
You've been offered both before. Here's what changes when the people advising you are the same people who build and run the thing.
| Management consultancy | Off-the-shelf software | ProofWorksOperators, not consultants | |
|---|---|---|---|
| What you get | A strategy deck and a to-do list | A generic tool you bend to fit | A prioritised plan, and the working software that delivers it |
| Proof of value | Arrives after the invoice | A free trial you have to staff yourself | Proven on your own data before you commit |
| Pricing | Open-ended day rates | Per seat, forever | Fixed price per stage, scoped up front |
| Your data | Off to their cloud and tools | Sits on their servers | Stays in your own cloud |
| Time to live | Quarters | Fast to buy, never quite fits | Live in weeks |
| Getting the team to use it | Left in your court | Your problem. Here's a login | Built in. 30 years of knowing what a team will actually adopt |
| When it's done | They leave with the retainer | You're on your own | We stay and compound it: next process, next win |
The hard question isn't "can we automate this?" It's "what's worth automating, and in what order?" That's a strategy call, and it's where we start. Get it wrong and you've built the wrong thing beautifully. The strategy decides the automation, never the other way round.
We follow how the work actually flows, not the org chart, to find where time, cash and margin are leaking.
Every pain point sized by what it's costing you, so the biggest return comes first, not the loudest voice in the room.
A prioritised plan of what to automate and when, so one win funds the next instead of a single big-bang bet.
The Proof Engine is our repeatable path from "this process is costing us" to a system that runs every day: the same four stages every time, with a decision point at each, so you only go as far as the numbers justify.
Before anyone writes code, we walk the whole operation, survey every system in it field by field, find every place a person is being used as the glue, and put a price on each one. You get the lot ranked by what it’s bleeding you, and two fixes running on your own data, so the biggest return gets fixed first, not the loudest.
Take one real process. Build the working loop. Quantify the return.
Connect it properly to the business, secure it, deploy it.
Monitor it, support it, improve it, keep the return compounding.
Each stage stands on its own, with a clear deliverable and a fixed scope. Most clients start at Prove and let the numbers decide the rest.
For the business that knows a process is broken and wants the return proven on their own data, in a couple of days, before committing to a build.
Certainty. A real system you've seen work, and a number you can trust, before you spend on the build.
For when the proof has landed and it's time to turn the demo into the system that runs the process for real, every day.
A working system removing the work. Not a pilot that quietly dies, and not an invoice with nothing to show.
For the compounding: keeping the system sharp, and turning one win into a rolling programme of them.
A partner on the inside, not a support desk, and a programme that keeps paying back long after go-live.
Exact scope and cost are fixed and agreed in writing before any build begins, with no open-ended meter.
The demo always works. Six weeks later, half the team has quietly gone back to the spreadsheet. Getting a busy site or ops team to actually change how they work is the hard part, and after 30 years in facilities management and construction, it's the part we understand better than anyone selling you software. Adoption isn't an afterthought on a ProofWorks build; it's a stage in its own right.
We build the system into existing routines and tools, not one more thing to log into and resent.
Written the way a site team actually reads them, so the knowledge never lives in one person's head.
We find and back the people whose buy-in turns "the new system" into just "how we do it now".
Adoption is measured, not assumed. We're there through go-live and beyond until it's the default.
ProofWorks is founder-led, with thirty years inside facilities management, construction, energy, bids and commercial operations, doing the work, not documenting it: the jobs, the SLAs, the quotes, the compliance, the chasing. Thirty of those years in FM and construction.
That's why we don't start with technology. We start with what a broken process is really costing you, because we have lived it. We know an FM contract from a slide, and we know the difference between a clever demo and a system a team on site will actually use.
We're at our best where an owner or MD knows a process is broken but has no internal tech team to fix it. We've already designed and built real systems across a range of industries.
Quoting, proposals, tender screening and evidence-backed answers.
SLA guardianship, job chasing and escalation before a breach.
Opportunity discovery, project scoping and ranked pipelines.
Certs, renewals and audit packs tracked and assembled automatically.
Invoice chasing, reconciliation and the end of double entry.
Reports, document packs and the operational glue between systems.
Build and Run go into your own cloud account wherever the job allows, so you decide where it lives and who gets near it. Where the job needs an outside provider, such as a live voice line, it’s named in writing before it sees a byte of yours. We're Cyber Essentials certified.
The whole system runs inside your cloud account. You own where it lives and who reaches it.
Even the intelligence runs inside your environment, with nothing sent to a vendor and nothing used for training.
A 30-minute call. You describe the process that annoys you most; we tell you what removing it is likely worth and what we'd prove first. No deck, no obligation, no charge.
Because it's built on your data and it de-risks a much bigger decision. The Prove stage gives you a working system and a real number before you commit to the build.
No. Every stage is fixed-scope and fixed-price, agreed before any work starts. There's no open-ended day-rate meter and no per-seat licence that grows forever.
Only where you’ve agreed in writing. Build and Run go into your own cloud account wherever the job allows, and any outside provider, such as a live voice line, is named in the data processing agreement before it touches your data.
On full payment of the Build, the system is yours to keep. Run is an optional monthly arrangement to manage, monitor, improve and extend it, and you can cancel anytime.
Faster than a standing start, because we reuse proven patterns from the real platforms we've already designed and built. Prove in 2 weeks or less; full builds shortly after.
One FM contractor's single re-keying process came to £228,000 a year on their own numbers. That is our estimate from that engagement, not an audited saving, and yours gets established on your figures, not ours. Book a free 30-minute discovery call and we'll pinpoint the process worth costing first.