For facilities management contractors

Your engineers finish every job twice. They don’t have to.

Once in your system, once in the client's. Someone in the middle picks up every job, keys it in, chases it, keys the completion back, attaches the certificates and checks it landed, both ways. On 1,000 jobs a month, that's roughly two full-time administrators doing nothing else.

Built by operators who have lived the work, not consultants documenting it or developers waiting for a specification.

Show us the process → See ProofSync work →

Proof, not a promise

Here is exactly what we mean.

A completed job crossing from a contractor's own system into their client's CAFM, matched to the right job, written back, then read back to prove it landed. The one job that needs a person is flagged, not guessed. Nobody re-keying anything.

This is ProofSync doing both crossings, with nobody re-keying.

FM operations were never designed. They accumulated.

Every contract brought a new client CAFM. Every CAFM had its own model of a works order. No vendor had any reason to sync into a rival's system. So the person in the middle became the bridge, chasing, re-keying, reconciling, checking, repeating, because there was no better option.

There is now.

Assumptions we removed.

Every operation quietly runs on jobs someone assumed a person had to do by hand. Two we’re taking out, at both ends of the job.

Someone had to copy completed jobs into the client's CAFM.

Both ways. Verified.

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Problem

Every completed job was entered twice: once by the engineer in the contractor's own system, then again by an administrator typing the same notes, times and certificates into the client's. Two rival platforms that will never talk to each other, and a person paid to be the bridge.

Solution

A verified sync that lifts the completed job into the matching job in the client's system, matched on its unique reference, never a guess. Every write is read back and checked, so anything that didn't land gets raised, not assumed.

Visit proofsync.co.uk →

Someone had to answer every call, log every job and watch every deadline.

Proven against a verified replica, and in a live CAFM test environment.

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Problem

Routine maintenance-helpdesk calls and emails tie up coordinators all day, "when's the engineer coming", logging a new job, chasing a contractor, and some still slip through at five o'clock.

Solution

Terri takes the calls and the emails. She finds the job from a site or postcode, gives a real status update, raises and chases work, watches response and rectification against their targets, and escalates to a person when it needs judgement.

Talk to Terri →

Operators, not consultants

You can't redesign a process you don't understand.

Traditional software teams wait for a specification. Traditional consultants understand the process and hand you a recommendation. ProofWorks does both. We understand FM operations because we have run them, then we ship the system.

Decades inside facilities management: reactive helpdesks, PPM schedules, statutory compliance, subcontractor SLAs, mobilisation, KPI reporting, tender-to-delivery. Both sides of procurement. That's the head start you're buying.

The full operational picture.

Where the admin actually lives: jobs, PPM, compliance, commercial, contract lifecycle.

See it broken down →

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Private by design · your infrastructure, your rules

Your data. Your cloud. Your keys.

Build and Run go into your own cloud account wherever the job allows, so you decide where it lives and who gets near it. Where the job needs an outside provider, such as a live voice line, it’s named in the data processing agreement before it sees a byte of yours. Data shared for a Proof? Deleted when the engagement ends.

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Deployed in your cloud

Your account, your walls. You decide where it lives and who gets through the door.

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Every provider named

No mystery sub-processors. If a model or voice provider touches your data, you’ll have it in writing first.

Your cloudYour keysEvery provider namedYour data, never ours

The Proof Engine

See the whole mess. Prove one fix. Then build it, and let the returns compound.

The Proof Engine is how we work: the same four stages, every time. You only go as far as the numbers justify.

Everyone sells you a deck. We prove the software.

Diagnose

We walk the whole operation, survey every system in it field by field, put a price on every manual workaround, and show you two fixes running on your own data.

Prove

Take one real process. Build the working loop. Quantify the return before you commit to a build.

Build

Connect it properly to the business, secure it, deploy it, inside your own private cloud.

Run

Monitor it, support it, improve it, and keep the return compounding.

See the full method →

Prove it on your worst re-keying job.

Start with a 30-minute call, then pick your door. Diagnose, from £7,500: we walk the whole operation and price every manual workaround, from SLA chasing to CAFM double entry to monthly reporting. Prove, £2,500 and two weeks: we build the fix for your worst one, on your own systems, before you sign for a build. No deck. No obligation.

Book a 30-minute call → See a sample Diagnose → admin@proof-works.co.uk